Indexpage

1. Dashboard

The Dashboard gives you a summary view of your property performance at a glance - total tenants, active apartments, pending payments, revenue trends and recent transactions. It helps you make quick and informed decisions about your rental operations.

2. Apartments & Units

This section allows you to manage all apartments and their individual units within your properties.

• Apartments: View all your apartments, add new ones and manage their details (location, description, units, etc.).
• Unit Operations: View all units under each apartment, assign tenant accounts and monitor unit occupancy.

3. Tenants

Manage all your tenants’ information and activities here. You can view, register, or update tenant records.

• Manage Tenants: Add new tenants, handle check-in/check-out, view all tenants in your properties and manage vacation notices.

4. Utilities

Keep track of additional property services and utilities such as water, garbage collection, internet and service charges.

• Water: View all meters and record manual readings.
• Service Charge: View and manage related accounts.
• Internet: Monitor tenant internet accounts and billing.
• Garbage: Manage garbage collection accounts.

5. Payments Section

Record and view all payments related to rent and utilities. You can process payments, view transaction history and ensure all accounts are up to date.

• Payments: Make and track payments for rent and other services.

6. Reports & Analytics

Get detailed insights into your rental performance through reports and analytics. View rent transactions, utility usage and overall revenue collection over time.

• Reports: Access rent transaction reports, utility consumption summaries and total revenue statistics.

7. Administrative

Administrative tools help manage user access, company information and system settings.

• User Operations: View all system users and define user roles.
• Organization: Manage child companies, view or add new ones, track company billing and manage employees.
• Settings: Configure payment methods, set account rates and deactivate accounts when needed.

Each of these modules works together to give landlords a seamless experience - from onboarding new tenants to managing monthly payments and viewing performance analytics. The upcoming sections of this documentation will guide you through each area step by step, with screenshots and feature explanations. Head straight to the Dashboard

Step 1: Add an Apartment

Begin by adding your first apartment under the Apartments & Units section. Provide details such as the apartment name, location, your email and phone number. This creates the foundation for your units and tenant assignments.

• Go to Apartments & Units → Apartments → Add Apartment.
• Fill in all required fields and click Submit.
• Once saved, click Next to add Units to that Apartment you added

Step 2: Add Units to the Apartment

After successfully creating an apartment and clicking Submit, the button will automatically change to Next. Click Next to proceed to the Add Units section, where you can register all units belonging to the selected apartment.

Each unit represents an individual rentable space (e.g., Room 101, Unit A1, etc.) and allows you to define detailed information about it.

• Click Next after creating an apartment to open the Add Units form.
• Enter the Unit Name (e.g., Room 101, Unit A2, etc.).
• Select the Type of the unit - for example, 1 Bedroom, Bedsitter, 2 Bedroom, Studio, etc.
• Provide any Additional Information describing the unit (e.g., “Located on the ground floor near the gate”).
• Specify the Number of Bedrooms and Number of Bathrooms for that particular unit.
• Enter the Rate (i.e., the rent amount to be charged for this unit).
• Click Add to List to add the unit details to the table below. This allows you to view all added units in a structured format.
• You can continue adding more units in the same way until all units for that apartment are listed in the table.
• Once all units have been added, click Submit to save the apartment together with all its units.

Step 3: Register a Tenant

After adding your apartment and its units, the next step is to register a tenant and assign them to a specific unit. This process links rent and utility tracking directly to the correct property and tenant.

• Navigate to Tenants Section → Manage Tenants → Add Tenant.
• Start by assigning the House Details — select the Apartment from the dropdown, then choose the specific Unit the tenant will occupy.
• Next, fill in the required Tenant Details, including:
  • Username
  • Full Name
  • Email Address
  • Phone Number
• Below the tenant details section, you'll find an optional Deposit Payment Details form. This includes:
  • Payable Deposit Amount
  • Payment Mode (e.g., cash, M-Pesa, bank and float)
  • Reference Number
• This deposit payment section is optional - you can submit the tenant details without filling it out to simply add the tenant to the selected apartment and unit.
• If you choose not to enter the deposit information here, the deposit can be handled later under the Tenant Check-In/Out section, specifically during the first step of check-in (Deposit Payment) after searching for the tenant.
• However, if you enter the Deposit Payment Details during tenant registration and the full deposit amount is paid, that check-in deposit step will be automatically skipped since the payment is already settled.
• Once all the details are filled, click Submit to register the tenant and assign them to the selected unit.

Following these steps ensures your system is properly initialized. Once this setup is complete, you can explore advanced features like employee management, organization details and system settings under the Administrative section.